FAQ

Frequently Asked Questions
General

Q: When and where are the Renfrew County 2023 Winter Games being held?
A: Renfrew County will be hosting the Renfrew County 2023 Winter Games from February 2-5 and February 9-12, 2023. The Games will take place at multiple locations across Renfrew County. A full list of venues will be posted on the Games website.

Q: What age are the athletes at the Renfrew County 2023 Winter Games and how many participants will there be?
A: The Renfrew County 2023 Winter Games will feature 3,000 participants (athletes, coaches and officials), with most athletes’ ages ranging from 12 to 18 years old.

Q: How was Renfrew County selected as the host?
A: Renfrew County was awarded the Renfrew County 2023 Winter Games by the Ministry of Heritage, Sport, Tourism and Culture Industries through a competitive bid process.

Q: How are participating sports in the Renfrew County 2023 Winter Games determined?
A: Sports represented in the Renfrew County 2023 Winter Games are determined by a sport selection process conducted by the Ministry of Heritage, Sport, Tourism and Culture Industries with the recognized Provincial Sport Organizations.

Athletes/Parents

Q: How do I qualify for the Renfrew County 2023 Winter Games?
A: Participants are selected by each sport’s respective Provincial Sport Organization through a qualification process. Please contact your sport’s Provincial Sport Organization for more information.

Q: I have qualified for the Renfrew County 2023 Winter Games, how do I register?
A: Registration for the Games opens approximately three months in advance of the Games and is completed under the direction of each sport’s Provincial Sport Organization. Please contact your sport’s Provincial Sport Organization for more information.

Q: How much does it cost to participate in the Renfrew County 2023 Winter Games?
A: A registration fee is charged by the Host to the Provincial Sport Organization for each athlete attending the Games. Participation fees may vary by sport at the discretion of the Provincial Sport Organization if there are additional costs required to participate in the Games such as uniforms, training etc. Please consult with your Provincial Sport Organization for more information.

Q: Where do I pay my registration fee for the Games?
A: Registration fees are paid through each sport’s Provincial Sport Organization (PSO). Please consult your sport’s Provincial Sport Organization for more information regarding registration fees.

Q: Where will I be staying at the Games? When will I find out?
A: All participants will be housed in accommodations provided by the Games. Participants will have their own bed but will be sharing a room with other participants of the same participant type (e.g. athletes with athletes, coaches with coaches), sport and gender.
Participant accommodations will be communicated to you by your Provincial Sport Organization. For the safety of all participants, accommodation locations of each sport are not publicly posted.

Q: What is provided to me at the Games accommodations?
A: Each room will have bed linens, pillow, blanket, towel, face cloth, soap and drinking cup.

Q: What should I bring with me to the Games?
A: Participants must bring any items necessary to compete in your sport (e.g., uniforms, sport equipment, etc.), health card and proof of immunization. Each participant is responsible for all their belongings at the sport venues and accommodations. Valuables should always be secured.

Please consult with your PSO for specific items you may be required to bring and what arrangements, if any, have been made for storage. (e.g., sport equipment, bags, etc.)

Q: What food will I receive at the Games?
A: All participants will receive three meals a day starting with dinner on the night of the Opening Ceremony/registration to breakfast of the last day of competition for their sport. Additional meals may be offered to participants at the direction of the Provincial Sport Organization and Games organizers.
Any additional food outside of the three meals a day is the responsibility of the participant. If participants choose to bring snacks, please be aware that access to refrigerators may be limited within the accommodations. Non-perishable and nut free snacks are encouraged.

Q: I have an allergy/dietary restriction; how will the Games ensure I receive the correct meal?
A: All food allergy/dietary restriction information is collected through the registration process. Food services will use this information to plan meals for all participants. During meal periods, participants should notify Games representative(s) onsite of specific allergies/dietary restrictions.

Q: Can friends and family visit me in my accommodations?
A: No, for the safety of all participants, friends and family must remain outside of Games accommodations. Only accredited individuals are permitted in accommodations.

Q: How do I get to the Games?
A: All participants will be responsible for organizing their own travel to the games. Participants who are arriving by train or air must have travel pre-approved through their Provincial Sport Organization.

Games organizers will arrange for transportation for participants with pre-approved travel to and from airport or train stations to the Games accommodations.

Please contact your sport’s Provincial Sport Organization for more information regarding where and when to arrive at the Renfrew County 2023 Winter Games. During the Games, participants will be transported to and from their venue, accommodations and special events.

Q: When will competition schedules be posted?
A: Competition schedules are set by the Provincial Sport Organizations and will be posted as they become available.

Volunteers

Q: How do I sign-up to volunteer for the Games?
A: An online registration system is active and available. Register to become a volunteer here.

Q: What will I be doing as a volunteer? Can I choose what sport I volunteer at?
A: Through the registration form, you will be able to select the sports you are interested in volunteering for, skills you may be able to offer, and your availability. Based on the information you provide during registration, the Games will do their best to offer you a position of interest and that best suits your skill set. Training and information will be provided to all volunteers prior to the Games and just-in-time on site.

Q: Is there a deadline to apply to volunteer?
A: No. However, volunteer registration may close without notice once all volunteer positions have been filled.

Q: Is there a minimum number of hours/days I need to volunteer?
A: No. There is no minimum. However, in most cases, preference will be given to volunteers who can commit the most amount of hours/days.

Q: Will a meal be provided during my shift?
A: All volunteers working a shift longer than four hours will be entitled to a meal.

Q: I have special requests; can I still volunteer?
A: Yes, you can identify your special requests through the registration form. A member of the Games will be in contact if further information is required in order to place you in a volunteer position.

Q: Is there a minimum or maximum age to volunteer?
A; The minimum age of volunteers is 14 as of December 31st, 2022. If under 18, volunteers will be required to have parental/guardian written consent.

Q: Do I have to get a background check completed?
A: You will be notified if this is required based on the position and responsibilities of the volunteer.

Q: When will I know if I have been selected?
A: Volunteers will be selected on a rolling basis. A member of the Games will contact you with more information regarding your role once you have been selected.

Q: Do I have to attend a training session?
A: Yes, all volunteers are required to attend one pre-Games volunteer training session. Multiple training session times will be offered and will be communicated to you closer to the Games. Other options may be provided to volunteers who are not local.

Q: Who do I contact if I have volunteer questions?
A: Contact Amy Ramos-Chang, Volunteer Chair at amy.renfrewcounty2023@gmail.com

Q: Will the Games cover my expenses to volunteer (transportation, parking, accommodations)
A: No, all volunteers are responsible for their own expenses.

Q: Can volunteer hours from the Games be used towards my high school diploma?
A: Yes, forms for completed hours can be signed by your supervisor on the last day of the Games.

Q: I registered to volunteer, but my availability has changed or I am no longer available to volunteer. What should I do?
A: Please contact the manager of the sport you are volunteer of or Chris Pleau, Volunteer Chair at amy.renfrewcounty2022@gmail.com of your change in availability.

For further information, please go to the Renfrew County 2023 Web Site.

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